Logistics, Trade Administration and Supply Chain

The Certificate of Insurance is a document indicating the type and amount of insurance coverage in force on a particular shipment. In documentary credit transaction, the certificate of insurance is used to assure the consignee that insurance is provided to cover the loss of or damage to the cargo while in transit. A complete certificate of insurance should include the following elements: The name of the insurance company, Insurance policy number, Description of the merchandise insured, Points of origin and destination of the shipment. Coverage is indicated by the terms of sale. For example, for goods sold "FOB", coverage commences once the cargo is on board the vessel and continues until the consignee takes possession at either at the seaport or in-land port of destination, Conditions of coverage, exclusions and deductible, if applicable, A signature by the insurance carrier, underwriter or agent for the same, Indication that the cover is effective at the latest

An air waybill is a non-negotiable transport document covering transport of cargo from airport to airport. A complete air waybill contains the following criteria: Name of carrier with a signature identified as that of carrier or named agent for and/or on behalf of the carrier, An indication that the goods have been accepted for carriage as well as the date of issuance or date of loading, In a documentary letter of credit, an indication of the actual date of dispatch if required by the documentary letter of credit or if the actual date of dispatch is not required by the credit, the issuance date of the document is deemed to be the shipment date, An indication of the airport of departure and the destined airport, Appears on its face to be the original for consignor/shipper, Terms and conditions of carriage or a reference to the terms and conditions of carriage in another source or document, Meets any other stipulation of the sales contract or documentary letter of credit. C

A multimodal transport document is a bill of lading covering two or more modes of transport, such as shipping by rail and sea. A complete multimodal transport document should contain the following elements: Name of the carrier or multimodal transport operator with a signature identified as that of carrier, transport operator or ship's master or agent for or on behalf of either the carrier, transport operator or ship's master, An indication that the shipment has been dispatched, taken in charge or loaded on board along with a date, Indication of the place of receipt of the shipment that may be different from the place of actual loading on board and the place of delivery of the shipment which may be different from the place of discharge, A sole original or if issued in multiple originals, the full set of originals, The terms and conditions of carriage or a reference to the terms and conditions of carriage in another source or document other than the multimodal transpor

A non-negotiable sea waybill is a transport document covering port-to-port shipments. It is not a title document, is not negotiable and cannot be endorsed. A complete non-negotiable sea waybill contains the following elements: Name of the carrier with a signature identified as that of carrier, or ship's master, or agent or on behalf of either the carrier or the ship's master An indication or notation that the goods have been loaded on board or shipped on a named vessel. also, the date of issuance or date of loading An indication of the port of loading and the port of discharge as specified in the original sales contract or documentary credit A sole original or if issued in multiple originals, the full set of originals The terms and conditions of carriage or a reference to the terms and conditions of carriage in another source or document In a documentary letter of credit, no indication that the document is subject to a charter party and/or an indication that the nam

The commercial invoice is the key accounting document describing the commercial transaction between the buyer and the seller. The commercial invoice includes the following elements: Name and address of the seller Name and address of the buyer Date of issuance Invoice number Order or contract number Purchase order number Quantity and description of the goods Unit price, total price, other agreed upon charges and total invoice amount stated in the currency of the contract or letter of credit Terms of delivery and payment Shipping details, including weight of the goods, number of packages and shipping marks Authorised signature of the company representative filling out the form Any other information as required in the sales contract or letter of credit Cautions and Notes for Documentary Letters of Credit In transactions involving a documentary letter of credit, it is vitally important that the description of the goods in the commercial invoice correspond precisely