The Packing List

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The Packing List is a document prepared by the shipper listing all kinds and quantities of merchandise in a particular shipment. A copy of packing list is often attached to the shipment itself and another copy send directly to the consignee to assist in checking the shipment upon received.

In other words, the packing list is also called a bill of parcels. The packing list includes the following elements:
  • Name and address of the seller/shipper/consignor,
  • Name and address of the buyer/consignee,
  • Issuance date,
  • Invoice number,
  • Sales order or contract number,
  • Quantity and description of the goods,
  • Shipping details including weight of the goods, number of packages, shipping marks and shipping numbers,
  • Quantity and description of contents of each package, cartons, crate or container,
  • Any other information as required in the sales contract or documentary credit e.g. country of origin.
The packing list is a more detailed version of the commercial invoice but without the price information. The type of container is identified, as well as its individual weight and measurements. The packing list is attached to the outside of its respective container/carton/crate in a waterproof envelope marked "Packing List Attached" and is immediately available to the authorities in both countries of export and import.

Although not required in all transactions, it is required by some countries and most buyers.

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